Night audit & operations Live

Form C and the foreign guest

A foreign guest's arrival is reported to the FRRO in its own format, raised from the registration already taken, and kept as a register the hotel can read back.

Indian law requires a hotel to report every foreign guest's arrival within twenty-four hours. The form is raised from the registration the desk already took — the passport, the visa, the arrival in India, the nationality — so nothing is typed a second time.

What is kept

A Form C register: every form raised, for whom, when, by whom, and its status — a report the manual explains step by step.

The nationality guard

A guest recorded as foreign must have the fields the form needs; a guest recorded as Indian is never asked for a visa. The desk is told at check-in what is still missing.

More on Night audit & operations

The night auditOne press, or none: the day closes itself at the hour the hotel sets, posts every night, marks the no-shows, tells the channel, and says what it did. A day is closed only after it has endedThe business date is the trap every hotel system falls into; this one refuses to close a day before the hotel's midnight, and can undo the last close. The closed day can be read backThe night audit statement — the one document a manager reads every morning, an owner is sent, and an auditor asks for by the month. The owner's morning sheetOne sheet for the whole estate, in the owner's inbox after every night audit — today beside month-to-date, the rooms in green, the ratios in gold, the money in blue, and tomorrow's status under it. Every log is read on one pageBookings, rooms, mail, the channel manager, housekeeping, the books — every log the system keeps, on one screen, filtered by hotel, kind, person and day. Invoices for the dayEvery bill for the business date with its CGST/SGST split, what is paid and what is owed — and the GSTIN that can be added after the guest has gone. The desk stops until the day is closedWhen yesterday has not been audited, today's check-ins wait — because a room charged on the wrong date is a wrong invoice, and a wrong invoice is a credit note.