Night audit & operations Live

Invoices for the day

Every bill for the business date with its CGST/SGST split, what is paid and what is owed — and the GSTIN that can be added after the guest has gone.

The invoices tab is the day's sales register as it happens: each check-out's tax invoice, the taxable value, the slab, the CGST and SGST, what was paid and by what, and what is still owed by whom.

The GST number asked for after the guest has gone

A company guest who forgot to give the GSTIN at the desk rings the next day. The number is added to the issued invoice's buyer record — before the return is filed — without reissuing the invoice, and the register shows which bills still have no GSTIN where one was expected.

Documents that look like the hotel

The invoice, the proforma, the credit note, the registration card and the confirmation all carry the hotel's own logo, letterhead and footer, set once. A guest is handed the hotel's paper, not ours.

Reading further

The revenue report reads these bills one by one, filtered every way the owner asked for; the GST return is prepared from them; the ledger receives them at the audit.

More on Night audit & operations

The night auditOne press, or none: the day closes itself at the hour the hotel sets, posts every night, marks the no-shows, tells the channel, and says what it did. A day is closed only after it has endedThe business date is the trap every hotel system falls into; this one refuses to close a day before the hotel's midnight, and can undo the last close. The closed day can be read backThe night audit statement — the one document a manager reads every morning, an owner is sent, and an auditor asks for by the month. The owner's morning sheetOne sheet for the whole estate, in the owner's inbox after every night audit — today beside month-to-date, the rooms in green, the ratios in gold, the money in blue, and tomorrow's status under it. Every log is read on one pageBookings, rooms, mail, the channel manager, housekeeping, the books — every log the system keeps, on one screen, filtered by hotel, kind, person and day. Form C and the foreign guestA foreign guest's arrival is reported to the FRRO in its own format, raised from the registration already taken, and kept as a register the hotel can read back. The desk stops until the day is closedWhen yesterday has not been audited, today's check-ins wait — because a room charged on the wrong date is a wrong invoice, and a wrong invoice is a credit note.